Free Printable Daycare Emergency Information Sheet
A free printable daycare emergency information sheet for organizing child contacts, parent or guardian contacts, backup pickup contacts, allergies, medications as parent-provided information, pediatrician contact, comfort notes, and daycare form locations.
This may be called a daycare emergency contact sheet, childcare emergency information printable, child care handoff sheet, or daycare preparedness form companion.
No signup is required to download the printable PDF.
The main emergency information sheet download stays separate.
Daycare Emergency Information Sheet preview
Who this printable is for
This printable is for families and childcare providers who want parent-provided contact, allergy, medication, pediatrician, comfort, and form-location information in one scan-friendly place.
Why this may matter in an emergency
In a daycare setting, the person who needs information may not be with the person who knows it from memory.
A concise sheet can help someone find contacts, allergies, medication lists, document locations, and support notes faster. It does not create instructions, permissions, or guarantees.
Daycare handoff notes
Use handoff notes for practical context and locations. Do not write treatment instructions, medication administration advice, custody instructions, or daycare policy directions.
Where official daycare forms, pediatrician forms, care plans, or action plans are kept
Comfort words, preferred routines, communication style, sensory supports, feeding notes, or mobility supports
Who should be contacted first when information is missing or has changed
Which backup contacts are listed in the official daycare records
Where to keep it
Keep the printable where trusted people know to look, and use a safer private location for details that should not sit in public view.
Avoid putting passwords, financial account numbers, full Social Security numbers, door codes, or unnecessary sensitive details on a visible copy.
When to update it
Review the sheet when contacts, phone numbers, doctors, pharmacy, medications, allergies, forms, action plans, support needs, campus or workplace details, pickup details, or document locations change.
A quick review before a school year, daycare transition, camp session, college move-in, new job, travel, or major health change can keep the sheet useful.
Privacy and safety notes
Share only what is useful for emergency organization and with people who should have the information. Keep fuller records somewhere safer when a printed copy would reveal too much.
This page is for organization and emergency preparedness only. It is not medical advice, daycare policy advice, legal advice, or custody advice and does not replace 911, EMS, clinicians, medical records, medication labels, daycare forms, action plans, care plans, patient portals, pediatrician guidance, or professional guidance.
Printable sheet versus digital YourEMR profile
The printable sheet works well as a quick paper backup in a folder, backpack, binder, dorm file, desk drawer, go-bag, or handoff packet.
A digital YourEMR profile can hold fuller details that change over time, such as contacts, medications, allergies, doctors, document locations, and support notes. Update the profile and print a fresh copy when something changes.
Helpful terms
Authorized pickup contact: A person listed in official childcare records according to the daycare's own process.
Pediatrician: The child's doctor or clinic contact, listed so someone can find the right office quickly.
Comfort note: A short family-provided note about calming items, routines, words, or preferences.
Parent-provided information: Details supplied by the family for organization, not instructions that replace forms or professional guidance.
Form location: Where official daycare, pediatrician, care plan, or action plan documents can be found.
Daycare Info details to record
Use short factual entries copied from current forms, labels, contact lists, and the person's own records. Keep the sheet easy to scan.
For daycare, focus on contacts, authorized backup pickup contacts if appropriate, allergies, parent-provided medication information, pediatrician contact, comfort notes, and where official daycare forms are kept.
Name, date of birth if appropriate, emergency contacts, backup contacts, and preferred support contacts
Allergies, medications as parent-provided or person-provided information, doctors, specialists, pharmacy, and document locations
Communication, mobility, sensory, equipment, comfort, accessibility, or support notes that help someone find the right information quickly
Where official forms, care plans, action plans, patient portal information, or fuller records are kept
Related YourEMR resources
Use these related YourEMR pages when they fit the person's situation.
These outside resources are for general education and preparedness only. Always follow daycare forms, pediatrician guidance, medication labels, action plans, emergency services, and professional guidance.
These free sheets are informational organization tools only. They are not medical records, diagnosis tools, treatment plans, medical advice, or legal advice, and they do not replace 911, EMS, clinicians, medical records, medication labels, device manuals, care plans, patient portals, or professional guidance.
