Free Printable Summer Camp Emergency Information Sheet
A free printable summer camp emergency information sheet for organizing camper contacts, parent or guardian contacts, allergies, medications as parent-provided information, clinician contacts, support needs, equipment notes, and camp handoff details.
This may be called a camp emergency information sheet, camper medical information printable, camp handoff sheet, or summer camp preparedness checklist.
No signup is required to download the printable PDF.
The main emergency information sheet download stays separate.
Summer Camp Emergency Information Sheet preview
Who this printable is for
This printable is for families preparing a camper handoff for day camp, overnight camp, specialty camp, travel programs, or seasonal activities where staff may need concise information quickly.
Why this may matter in an emergency
In a camp setting, the person who needs information may not be with the person who knows it from memory.
A concise sheet can help someone find contacts, allergies, medication lists, document locations, and support notes faster. It does not create instructions, permissions, or guarantees.
Summer camp handoff notes
Handoff notes can point camp staff to contacts, locations, and official forms. Do not write medical treatment instructions, medication administration instructions, travel policy claims, or camp policy directions.
Where camp medical forms, action plans, medication forms, or clinician paperwork are kept
Who can confirm current medications, allergies, support needs, equipment, or supply locations
Communication, mobility, sensory, comfort, dietary, or equipment notes that help staff locate the right information
Backup contacts and travel companion contacts if parents or guardians cannot be reached
Where to keep it
Keep the printable where trusted people know to look, and use a safer private location for details that should not sit in public view.
Avoid putting passwords, financial account numbers, full Social Security numbers, door codes, or unnecessary sensitive details on a visible copy.
When to update it
Review the sheet when contacts, phone numbers, doctors, pharmacy, medications, allergies, forms, action plans, support needs, campus or workplace details, pickup details, or document locations change.
A quick review before a school year, daycare transition, camp session, college move-in, new job, travel, or major health change can keep the sheet useful.
Privacy and safety notes
Share only what is useful for emergency organization and with people who should have the information. Keep fuller records somewhere safer when a printed copy would reveal too much.
This page is for organization and emergency preparedness only. It is not medical advice, camp policy advice, legal advice, travel advice, or medication administration guidance and does not replace 911, EMS, clinicians, medical records, medication labels, camp medical forms, action plans, care plans, patient portals, or professional guidance.
Printable sheet versus digital YourEMR profile
The printable sheet works well as a quick paper backup in a folder, backpack, binder, dorm file, desk drawer, go-bag, or handoff packet.
A digital YourEMR profile can hold fuller details that change over time, such as contacts, medications, allergies, doctors, document locations, and support notes. Update the profile and print a fresh copy when something changes.
Helpful terms
Camp medical form: An official camp form families may need to complete separately from this printable.
Camper handoff: A concise summary that helps camp staff find contacts, records, and support notes.
Support needs: Communication, mobility, sensory, equipment, dietary, or comfort context that may help staff locate fuller information.
Action plan location: Where official allergy, asthma, seizure, diabetes, or other plans can be found if applicable.
Backup contact: A trusted person to call if the primary parent or guardian cannot be reached.
Summer Camp Info details to record
Use short factual entries copied from current forms, labels, contact lists, and the person's own records. Keep the sheet easy to scan.
For camp, focus on parent or guardian contacts, backup contacts, allergies, parent-provided medication information, doctor or specialist contacts, support needs, equipment notes, and where camp forms live.
Name, date of birth if appropriate, emergency contacts, backup contacts, and preferred support contacts
Allergies, medications as parent-provided or person-provided information, doctors, specialists, pharmacy, and document locations
Communication, mobility, sensory, equipment, comfort, accessibility, or support notes that help someone find the right information quickly
Where official forms, care plans, action plans, patient portal information, or fuller records are kept
Related YourEMR resources
Use these related YourEMR pages when they fit the person's situation.
These outside resources are for general education and preparedness only. Always follow camp forms, clinician guidance, medication labels, action plans, emergency services, and professional guidance.
Preparedness guidance for organizing insurance cards, medical records, identification, care plans, emergency action plans, and other important documents.
These free sheets are informational organization tools only. They are not medical records, diagnosis tools, treatment plans, medical advice, or legal advice, and they do not replace 911, EMS, clinicians, medical records, medication labels, device manuals, care plans, patient portals, or professional guidance.
