Free Printable Workplace Emergency Information Sheet
A free printable workplace emergency information sheet for organizing emergency contacts, optional medication and allergy basics, important conditions at a high level, communication or accessibility notes, preferred support contacts, and where emergency information is kept.
This may be called a workplace emergency contact sheet, employee emergency information printable, coworker handoff sheet, or personal workplace preparedness sheet.
No signup is required to download the printable PDF.
The main emergency information sheet download stays separate.
Workplace Emergency Information Sheet preview
Who this printable is for
This printable is for adults who choose to keep a concise, personal emergency information sheet at work or with a trusted coworker, without turning it into workplace policy or legal advice.
Why this may matter in an emergency
In a workplace setting, the person who needs information may not be with the person who knows it from memory.
A concise sheet can help someone find contacts, allergies, medication lists, document locations, and support notes faster. It does not create instructions, permissions, or guarantees.
Workplace handoff notes
Handoff notes can point to contacts and personal preferences. Do not write medical treatment instructions, employment law advice, HR instructions, accommodation directions, or claims that coworkers or employers must act a certain way.
Who the person prefers as the first emergency contact or support contact
Where the person keeps a fuller emergency information sheet, wallet card, medical ID, or phone emergency contact if they choose to share that
Communication, mobility, sensory, equipment, or accessibility notes the person chooses to disclose
Which details should stay private and should not be placed on a visible workplace copy
Where to keep it
Keep the printable where trusted people know to look, and use a safer private location for details that should not sit in public view.
Avoid putting passwords, financial account numbers, full Social Security numbers, door codes, or unnecessary sensitive details on a visible copy.
When to update it
Review the sheet when contacts, phone numbers, doctors, pharmacy, medications, allergies, forms, action plans, support needs, campus or workplace details, pickup details, or document locations change.
A quick review before a school year, daycare transition, camp session, college move-in, new job, travel, or major health change can keep the sheet useful.
Privacy and safety notes
Share only what is useful for emergency organization and with people who should have the information. Keep fuller records somewhere safer when a printed copy would reveal too much.
This page is for organization and emergency preparedness only. It is not medical advice, legal advice, workplace policy advice, employment law advice, HR advice, or accommodation advice and does not replace 911, EMS, clinicians, medical records, medication labels, workplace policies, emergency action plans, care plans, patient portals, or professional guidance.
Printable sheet versus digital YourEMR profile
The printable sheet works well as a quick paper backup in a folder, backpack, binder, dorm file, desk drawer, go-bag, or handoff packet.
A digital YourEMR profile can hold fuller details that change over time, such as contacts, medications, allergies, doctors, document locations, and support notes. Update the profile and print a fresh copy when something changes.
Helpful terms
Preferred support person: A trusted contact the person chooses to list for help locating information or reaching family.
Optional medical basics: Medication, allergy, or condition information the person chooses to share at a high level.
Accessibility notes: Communication, mobility, sensory, equipment, or support context the person chooses to include.
Emergency action plan: A workplace plan handled by the employer or site; this personal sheet does not replace it.
Private copy: A version kept with the person or a trusted contact rather than posted openly.
Workplace Info details to record
Use short factual entries copied from current forms, labels, contact lists, and the person's own records. Keep the sheet easy to scan.
For work, include only what the person chooses to share: emergency contacts, preferred support person, medication or allergy basics, important conditions at a high level, accessibility notes, and where fuller emergency information is kept.
Name, date of birth if appropriate, emergency contacts, backup contacts, and preferred support contacts
Allergies, medications as parent-provided or person-provided information, doctors, specialists, pharmacy, and document locations
Communication, mobility, sensory, equipment, comfort, accessibility, or support notes that help someone find the right information quickly
Where official forms, care plans, action plans, patient portal information, or fuller records are kept
Related YourEMR resources
Use these related YourEMR pages when they fit the person's situation.
Helpful workplace and personal preparedness resources
These outside resources are for general education and preparedness only. Always follow emergency services, employer policies, clinicians, medication labels, workplace emergency plans, and professional guidance.
Preparedness guidance for organizing insurance cards, medical records, identification, care plans, emergency action plans, and other important documents.
These free sheets are informational organization tools only. They are not medical records, diagnosis tools, treatment plans, medical advice, or legal advice, and they do not replace 911, EMS, clinicians, medical records, medication labels, device manuals, care plans, patient portals, or professional guidance.
